A registered address is a company’s official location in the Unified State Register, while the actual address is the place where the business really operates. We break down how they differ, whether they may not coincide and how to choose an address without the risk of fines.

In brief

The registered address is entered in the USR and stated in all company documents; the actual address is where the office or warehouse really is. The law allows them to differ, but if there is no connection with the company at the registered address, the business risks getting the status “absent at its location” and problems with the tax authority.

What a registered address is

The registered address (the legally correct term is the location of the legal entity) is the address at which the company is registered in the Unified State Register of Legal Entities, Individual Entrepreneurs and Public Formations (USR). It is stated in the constituent documents, contracts, letterheads and correspondence with state authorities.

Under Article 93 of the Civil Code of Ukraine, the location of a legal entity is the actual place of business activity or the office from which day-to-day management is carried out (where management is predominantly present) and accounting is kept. That is, the law from the outset assumes the registered address must correspond to the real location of the business.

What the actual address is

The actual address is the place where the company really conducts activity: the office where employees work, a warehouse, a production or retail premises. Unlike the registered address, the actual address is not officially registered anywhere — it can change together with the business’s relocation without amending the USR.

Can the registered and actual addresses differ

Yes. The law does not prohibit the registered and actual addresses from not coinciding — in practice most companies work this way. The most common options for a registered address are:

  • The registration address of the director or founder — the cheapest option, but it mixes personal housing with business and creates risks during inspections.
  • The address of an owned or leased office — optimal when the office is permanent and there are documents for the premises.
  • Renting a registered address — a separate service: the company gets a confirmed address with the right to receive correspondence, without needing to rent a full office.
ImportantIf there is no connection with the company at the registered address (no one receives letters, the landlord denies the connection), the tax authority may enter a record of absence at the location. This blocks registration actions, complicates opening accounts and can be grounds for cancelling VAT-payer registration.

Registered address during martial law

For companies from combat zones or temporarily occupied territories, a simplified change of location is provided. You can change the registered address remotely through a state registrar or notary, and in a number of cases — without paying the administrative fee. The key thing is that the new address is real and the company is reachable at it.

How to choose a registered address without risk

Before entering an address in the USR, make sure that:

  • you have documentary proof of the right to use the premises (ownership certificate, lease agreement or the owner’s consent);
  • official correspondence can actually be received at the address;
  • the address is not on the “mass registration” list that the tax authority tracks separately.

If you have no premises of your own, it is safer to use the registered-address rental service — it gives a confirmed address with documents and removes the risk of the “absent at location” status.

How much renting a registered address in Kyiv costs

The cost depends on the district, the type of service (lease of a real office or sublease of the address only) and the term. The cheapest option is subleasing an address in residential districts; the most expensive is a lease with an office in the centre:

Renting a registered address in Kyiv, from
Address sublease, residential districts (6 months)from UAH 1,900
Address sublease, central districts (6 months)from UAH 2,300
Lease with an office, Pechersk / centre (6 months)from UAH 6,000
Lease with an office (12 months)from UAH 9,900

Sublease is a confirmed address with the right to receive correspondence, without a physical office; it suits most companies for registration. Lease is already a real premises for meetings, work or inspections. Current prices for all districts — on the service page.

How to change an LLC’s registered address

A change of location is formalised by a decision of the general meeting and registered in the USR. The administrative fee for registering a change of address in 2026 is UAH 1,000 (details on all changes — in the article on changes to an LLC). For companies from combat zones a simplified procedure applies — see the section above.

Frequently asked questions

How much does a registered address in Kyiv cost?

From UAH 1,900 for a sublease of an address in residential districts for 6 months. A lease with a real office in the centre — from UAH 6,000. The price depends on the district and term.

Can you register an LLC at a home address?

Yes, the law allows it, but a home address mixes personal housing with business and adds risks during inspections. For cleanliness, a separate registered address is better.

How much does it cost to change the registered address?

The state administrative fee for registering a change of address is UAH 1,000 in 2026 (excluding support).

Need a registered address in Kyiv?

Rental and registration of a registered address turnkey — with a full package of documents and correspondence support.

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